BEAA Board Meeting Minutes 10-10-22

by Carole Moore

Bald Eagle Area Association

Board Meeting Minutes

 

Date / Time:

10-10-22 6:00 pm

Location:

Carole Moore’s  house

Approved   11-9-22

Attendees:

 

x

Meg Rapheal (President)

x

Doug Mulder  (Vice President)

x

Antonette Alexander (Treasurer)

x

Carole Moore (Secretary)

x

Molly Ertle (Member at Large)

x

Jack Jungbauer (Member at Large

x

Sue Wade (Member at Large)

x

Nick Guzzo (Member at Large)

x

Deb Donovan (Member at Large)

 

 

 

 

BOARD MEETING CALLED TO ORDER AT 6:10 PM BY MEG RAPHEAL

 

Meg made a motion to approve the September meeting minutes.  Sue seconded and all approved.

Carole will add them to the website.

 

Antonette Alexander - Treasurer’s Report

  • The operating budget balance as of 9/30/22 is $130,631.33
  • The NIRP Fund Balance is $50,050.
  • Antonette will reimburse Doug for the PO Box and high-top table rentals for the dinner.
  • Antonette and Jack will meet to start the transition of responsibilities to Jack.
  • Antonette and Jack will also work together on a proposed budget for 2023.
  • There was discussion about the summary financial information Antonette will provide at the annual meeting.
    • Revenues from dues and dinner will be mentioned, along with expenses yet to be paid for the Matching Shoreline Grants, boat launch inspections and annual dinner.

 

Carole – web page changes given to team, but not yet done.  She will follow up with the web team regarding:

  • Remove the “deeded access” option under dues payment, since every homeowner now pays the same amount. This will clean up Shopify reports. 
  • Adding separate photos/buttons for Music on the Lake, General Fund Donations and AIS donations, again to clarify donors’ intent specifically and make it more obvious for them to choose the correct button.
  • Remove Annual Dinner from the front page
  • Add new dates for Music on the Lake (7/1/23) and Annual Dinner 4/27/2023
  • Add new “official” BEAA address to website – PO Box 10665, 2223 5th St, WBL 55110-3024

 

Meg Rapheal – President’s Report

  • New board members elect, Jenn Anderson, Laura Shepler and Joe Boeser, will be present at our annual meeting to be voted into office.
  • Meg presented the proposed agenda for the annual meeting. There was some discussion about the order of events and clarification on some agenda items.  Meg will provide copies of the agenda and Kathy Fleming’s zebra mussel report for the meeting.
  • Jack will get the key for Boatworks Commons and take care of any AV equipment that may be needed. He will ask Steve and Matt, our guest speakers, to bring any cables required to use the projection system.
  • Carole will provide 3 check-in lists for the annual meeting. Dues could be paid by check, venmo or online. Several members volunteered to help with check in.
  • Extra wine glasses will be on sale at the annual meeting for $25/set of two. Sue will bring the wine glasses to the meeting in Doug’s absence.

 

Doug Mulder - Vice President Report

  • Doug communicated with Adopt-a-Drain.org and they reported 6 drains had been adopted around Bald Eagle Lake since the signs went up. Sue will bring a sign to the annual meeting, to remind homeowners to adopt a drain.
  • Doug will talk with Graffic Traffic about opening the online store by 11/1 for holiday gifting opportunities.

 

Annual Dinner Report – Sue and Deb

 

  • Deb talked with Dellwood about the invoice for the dinner. They adjusted it down by $1500.
  • We will need less turkey and ham next year. Turkey was quite expensive due to the avian flu. We could replace the turkey with beef.
  • 4/27/23 is reserved for our annual dinner next year and they have already been informed that we want dinner size plates, as requested in the past.

 

 

Meg made a motion to adjourn the meeting at 7:30.  Carole seconded it and it was approved by all.

 

Next meeting 11/9/22, 6 pm at Carole’s house.

 

MEETING DATES ARE THE 2ND MONDAY OF THE MONTH UNLESS OTHERWISE INFORMED. 

 

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