April 1st, 2019 Meeting Minutes




Meeting Notes   


Date / Time:

April 1st  at 7:00 pm CST


Mike Doran’s Residence





Bart Crockett (President)


Jim Ascheman (Member at Large)


Mike Doran (Treasurer)


Adam Moore (Member at Large)


Carole Moore (Secretary)


Nick Guzzo (Member at Large)


Molly Ertle (Member at Large)


Antonette Alexander (Member at Large)



Bart Crockett


Bart Crockett called the meeting to order at 7:15 pm. Prior month’s meeting minutes were approved. Adamwill post the approved minutes to the website.


Carole Moore

Dinner Reservations:

106 people have paid for the annual dinner and $2650 have been paid in dues (1 person paid only $100).

Carolewill post reminders on Facebook and Next Door with ticklers about silent auction items. Carolealso volunteered to provide a mixed case of wine, average price around $20/bottle, for the “wine wagon” raffle.


Mike Doran

Treasurer’s Report  

 The bank balance is approximately $53,994. 


Bart Crockett

Earthtec zebra mussel treatment was discussed.  Per Jim Ascheman, the DNR will not let us be involved in testing it on White Bear Lake. In regards to the reserve funds in the budget, the board agreed that the advice of experts, such as Blue Water Science, will be followed for any possible treatment needs. The reserve is equivalent to one year’s budget. Curly leaf is treated by RCWD as it’s considered a “nuisance”; BEAA pays for treatment of non-native milfoil.


Gary Krejcarek and Mike Doran will be attending a meeting with the Timber Hills Association on 4/2 and will report back to the board.  The goal is to provide more information to them regarding lake quality maintenance needs and related expenses.


For the 4/11 dinner:  Games will include Wine Toss, Ten Times, liquor raffle, wine raffle.


  • Those available will gather at Dellwood around 10:30 for set up. We will break later in the afternoon to return home to prep for the party and be back at 5pm for last minute set up.
  • Adam will be providing the microphone and sound system.
  • Bart Crockett and Leigh Gorowskywill bring their credit card swipers. Adam Moorewill coordinate with Bart about how many additional swipers may be needed. It was suggested that 4 would be ideal.
  • Bartwill provide an opening statement around 6:45. At that time the drawing for the “dues paid” raffle will occur. At 8:15 he’ll announce the auction will be closed at 8:30.
  • Adamwill coordinate payment processing at check out.
  • Dan and Sue Morrisettewill man the check in table.
  • Molly will coordinate taking payments for the coolers and stainless wine glasses.
  • Carole will print out tent note cards for the tables, listing the games, dinner time, auction closing, etc.
  • Carolewill be sure we have enough name tags, pens, sharpees, etc., for the dinner attendees.
  • Carole will get 3 different colored helium balloons to provide guidance to the cash, check or credit card processing tables during check out.
  • Antonettewill provide the weights for the balloons.
  • Jim and Nick will tape off the auction entries at 8:30 to facilitate the check out process.
  • Antonette and Mike will go through the bid sheets at auction close and circle the winners.
  • Molly and Nickwill help direct traffic to the payment/check out tables.
  • Mike will print up liquor tickets.
  • Evelyn Duvall has agreed to be our event photographer.
  • Mikewill provide cash for change and bank bags.
  • Molly will determine an appropriate prize for the “2018 dues paid” raffle drawing.
  • Nick will advance BEAA issues on Twitter and Instagram.
  • Jim will have extra samplers at the AIS table
  • Jim will distribute the beautifulsigns announcing the BEAA dinner.
  • Grunwoldsare handling the Wine Toss and Ten Times games.




  • Check out tables will be numbered by item #, such as items 1-50 and 50-100, but each check out station will have access to both lists of items as some members may win auctions on more than one list.


The Board decided to place an ad in the WB Press after the event to thank the many donors.  – NO ONE IS ASSIGNED TO THIS.


Some of the auction items mentioned: a private tour of the island home for 4, garage floor coating and installation, tickets to see Adam Lambert in Bohemian Rhapsody at State Theater, tickets for sporting events, salons, and restaurants.


After the event, Adam will be sure the coolers can be purchased on the website.  Molly will send him a photo for that purpose.   



Clean up after ice houses:

Carole Moorewill follow up with Kevin Lund regarding anything scheduled for this year and to potentially have him help organize an event for next year. He had not responded to an earlier email.


A motion was made by Mike to adjourn the meeting.  It was seconded by Bart and approved by the Board. Meeting was adjourned at 9:10 p.m. 


Next meeting is scheduled for May 2ndat Carole Moore’s house at 7 PM.